Job Alerts for Candidate

Workday allows a candidate to setup job alerts. This can be enabled from the Candidate Home Page.

To enable this one can go to the Edit External Career Site > Job Alerts and select the checkbox for Job Alerts.

Delete My Information : Candidate Page

Workday allows a candidate to request his information to be purged from the system. This can be enabled from the Candidate Home Page.
To enable this one can go to the Edit External Career Site > Candidate Home and select the checkbox for Delete My Personal Information.

Also, a custom message can be added under "Delete My Information Message" and "Delete My Information Confirmation Message " what the candidate can see when he requests for such a transaction.

Candidate get this option under Account settings.

Purge Candidate Record in Workday Recruiting

Purge Person Data task allows purging of the record from the system for all the records which is the output of the custom report ran for this task.

For the custom report to be available in this task ensure the data source of the report is Prospects and Candidates for Purging and report tag is PurgeIn case a candidate applies a request to delete his record from the system through Candidate Home Page the record could be checked from this report by applying the required filter.

Once the record is purged it can ve validated by referring the column Workday ID and Person was Purgd field

 

How to create a Prospect in Recruiting

Navigate to the Create Prospect Task to create prospect/candidate profile in workday.

Add candidate basic personal information like last name first name, email and contact details which will used during the job application process.

In case last name needs to be made mandatory for a country this can be achieved through the task
Maintain Name component by Country

Career sites in Workday Recruiting

Once a job requisition is created, it should be posted to a career site so that candidates can apply. Workday hosts Internal and External Career sites for each customer. If configured, jobs can be posted to recruiting Agencies that have been created in the tenant. Additionally, integrations can be used to push job postings to third party sites, such as Indeed, Monster, or LinkedIn.

Internal Career sites can be created both for workers as well as for non-workers. It can be maintained through below tasks.

• Create Internal Career Site for Non-Workers.
• Create Internal Career Site.

Similarly, External Career site can be created through the task Create External Career Site. An external career site consist of

• Job Listing page 
• Job Details page 
• Application form

Job Posting in Workday Recruitment

To make a job available for candidates to apply, it must be posted. In Workday Recruiting, one can also unpost a job, make changes to a job requisition, and an Evergreen requisition, and repost the job.
There are different business processes for a job posting and unposting. These business process can be added as a subtype in the job requisition business process
To post a job navigate to the Job Posting tab on the job requisition. Click on Post job and select External/Internal sites as required.

In case any changes/update/correction is done in the job requisition one needs to unpost the job and repost the job again. Workday by default doesn't synchronize job requisition details to the job posting

Recruiting Hub

Recruiting Hub is introduced in WD 33. Its like a one place stop for the recruiter.

The Recruiting Hub provides a centralized location where users can take action on candidates, see candidates across job requisitions, and access common tasks and reports. The Recruiting Hub is controlled through the Recruiting Hub domain and is available to unconstrained role-based security groups.
The Recruiting Hub includes a collapsible navigation toolbar to provide single-click access to commonly used tasks and reports. Users can configure their own shortcuts to display in the toolbar.

Recruiting Terminology

Before diving in understanding the technicalities of the Workday Recruiting world,  let's go through a few jargon frequently used in the Recruitment world.

• Applicant Tracking System(ATS): An ATS is a software application that enables the electronic handling of recruitment needs. It can be implemented on a large-scale or small business level, depending on the needs of the company. Applicant Tracking Systems generally require an integration to communicate with an enterprise resource planning (ERP)
• Job Requisition: Job requisition serves as a request for the new hire and provides an explanation of this need and determines the budget need to make a new hire.
• Evergreen Requisition: Pipeline requisition that doesn’t require approval for the purpose of collecting candidates.
• Prospect - Applicants who are not assigned to Job Requisitions.
• Candidate - Applicant that is assigned to a Job Requisition.
• Supervisory Organization: Department/Manager who will be hiring
• Ranking: Ranking involves imposing relationships among a group of candidates such that, for any two candidates, the first is ‘ranked higher than,’ 'ranked lower than,' or 'ranked equal to' the second. Recruiters use this to help them manage their high-volume requisitions, so they can locate the candidates that have a better chance of being a fit. By reacting to these candidates faster, their time to fill positions will decrease and they will have a better chance of hiring candidates before they find other opportunities. 
• Candidate Funnel: The channel that takes candidates through the recruiting process. Initially, candidates submit resumes into Workday, starting your resume review starts to narrow the funnel. Next, the phone screen and any configured elimination questions narrow it even more. This filtering continues through interviews and your configured job application process until you have a candidate to whom you make an offer.
• Passive Candidate: Passive candidates are qualified candidates who are not necessarily looking for work, but who may be interested if the right job comes along. Integrations to third-party vendors, such as LinkedIn, can help you find passive candidates for your job requisitions in Workday.
• Pipeline: A pipeline is a group of candidates that the company would be interested in pursuing when a job opening comes along that fits their skillset.